Privacy Policy for Envotancy

Effective Date: [18/1/2025] 

Envotancy (“we,” “our,” or “us”) is a global business advisory firm specializing in real estate, recruitment, education, and admissions counseling to provide outstanding service in each of these areas, as well as providing education and admission guidance. Our service is committed to protecting the privacy of our customers and stakeholders, and we adhere to the highest standards of care, confidentiality, and security when handling the personal information of our customers and stakeholders. 

Our Privacy Policy describes how we protect your data, how it is collected and used, and the rights you have related to that data.

The firm has been serving clients across India and beyond, providing a wide range of advisory services customized to suit the specific needs of individuals, companies, and institutions. Whether you are a student aspiring to attend a top-tier university, a company seeking to recruit qualified employees, or a property owner interested in buying or selling property, we promise transparency, professionalism, and data security.

When you engage with Envotancy through our website, advisors, or services, you agree to these terms. Please refrain from using our services if you do not agree.

1. Introduction

Envotancy offers customized services across various sectors to meet the needs of individuals and businesses alike. We focus on the following areas:

• Education and Admission Counseling: Our goal is to assist students with their admissions to top colleges and universities worldwide, including in India.
• Recruitment Services: We assist organizations in hiring the best employees by matching talented individuals with the appropriate opportunities.
• Real Estate Advisory and Interior Design Services: Provides property transaction support and creative interior design solutions to enhance the living and working environment.

This Privacy Policy demonstrates our commitment to protecting your privacy, handling your information responsibly, and adhering to global data protection regulations. We take every measure to protect your personal information, including academic records, employment information, or property preferences, so it may only be used as intended.

2. Information We Collect

Envotancy may collect a variety of information about you, depending on the services you engage with, both personal and non-personal information. Here is a list of the types of data we collect for each of the sectors and a description of how we collect it:

2.1 Personal Information

• Counseling in education and admissions:

1. • Detailed Academic History: You provide us with details about your academic history, including your grades and certifications at school or college and your entrance exam results.
   • Preferences: Please provide information on the courses you are interested in (e.g., MBA, MBBS, or other professional degrees), universities, and regions you would like to study.
   • Identifying Documents: If you are applying with an international passport, you will need to include proof of identification for entrance exams and proof of residency if required.
   • Information on financial aid: Fee budgets, scholarship requirements, and other funding details you may need to know.

• Recruitment Services:

1. • Professional Details: The resume, employment history, references, skills, and preferences for the job (for instance, industry, role, location).
   • Personal Details: Name, telephone number, educational qualifications, and anticipated salary.
   • Evaluation Results: The results of a psychometric test, a technical assessment, or feedback from an interview.

• Real Estate Services

1. • Property Information: Documents showing ownership, transaction history, and preferences specific to buying or selling properties.
   • Financial Details: The budget for the project, the loan arrangements, and the valuation of the property.
   • Preferences for Interior Design: Inspiration for the style, layout, dimensions, and budget for the design.

2.2 Non-Personal Information

Our website collects non-identifiable information through cookies, web analytics, and other similar technology, including the following:

• Details about your browser and device, such as its IP address, operating system, and screen size, are displayed.
• The use of the website, including the pages viewed, the time spent, and the actions taken on the website.
• It is important to have general location information to maximize service delivery.

3. What we do with your information

• Education and Admission Counseling

Our firm specializes in assisting students in achieving their educational goals. By collecting information about you, we can do the following:

• Identify Your Goals: Based on your academic background, career goals, and program preferences, we can provide you with recommendations for colleges and universities in India and abroad. We also assist students in obtaining admission to competitive programs, such as MBAs, MBBSs, and other professional degrees.
• Enhance Application Processes: Based on the information you provide, our team completes the application forms, organizes supporting documents, and manages submission deadlines.
• Communicate with Institutions: With your consent, we will share your details with universities to ensure your admission and assist you with your queries as soon as possible.
• Provide Financial Guidance: Our team assists you with applying for scholarships, obtaining financial aid, or finding appropriate financing options for your situation.
• Providing ongoing support: We advise international students on visas, accommodations, and orientation following their admission.

• Recruitment Services

Envotancy provides a platform that connects employers and job seekers by leveraging data to create mutually beneficial opportunities for both parties. It is our policy to use your information for the following purposes:

• Identify Talents for Opportunities: The recruitment process begins by analyzing each applicant’s qualifications, skills, and preferences so that suitable roles can be identified.
• Performing Assessments: Performing assessments for employers is a comprehensive process that includes screening, interviews, and reference checks to identify the best candidate.
• Boost Career Growth: Career counseling and resume-building tips contribute to the career growth of job seekers.
• Providing support to employers: We offer employers customized solutions for position descriptions, candidate selection, and new employee onboarding.

3.3 Real Estate Services

When you buy, sell, or design a property with us, we use your data in the following ways:

• Find Property Matches: Search results are based on preferences such as property type, location, and price range to suggest options that match your needs.
• Enhance Transactions: The ownership documents and financial details involved in a transaction are checked to ensure their legality and adherence to the procedures.
• Providing Market Insights: Based on your data, we estimate the value of your property and recommend investments.
• Design Interiors: Our interior designers create spaces tailored to our clients’ preferences, such as their taste in design, color schemes, and budgets.

3.4 General Purposes

All services we provide use your information in the following ways:

• Communications: Communication is all part of communication answering inquiries, providing service updates, and handling feedback.
• Compliance: Ensuring compliance with legal obligations, verifying identities, and maintaining transaction records.
• Improvement: We will analyze usage patterns to improve our services, our website, and our client experience.

Our Data Protection Policy

It is important to us here at Envotancy to ensure that all the sensitive and personal information you entrust to us is safeguarded. Whatever the type of information you share with us, whether it’s academic records, professional details, or real estate preferences, we understand that it’s essential to maintain strict confidentiality standards and ensure your information is secure. 

With our comprehensive approach to data protection, our company uses cutting-edge security measures across all industries, from education to recruiting to real estate, to protect your personal information ethically and responsibly. Maintaining transparency and trust protects our data against unauthorized access, misuse, and disclosure.

Here is a detailed breakdown of how we protect your personal information:

Advanced Encryption Technology

We use the latest encryption technologies to protect the personal data we collect, store, and transmit. Using this encryption method, your data will remain unreadable and unaccessible even in the case of malicious actors intercepting and reading it. As an example:

• To ensure the safety of our information, we encrypt academic and employment records before uploading them to our server for admission counseling and recruitment.
• Documents related to real estate ownership, such as ownership records, are stored in encrypted databases to prevent unauthorized access.

Role-based permissions and access control

Only a few staff members have access to your data, and they are only directly involved in the delivery of the service you requested. The permissions on the platform are strictly based on assigned roles, so anyone outside of the designated role cannot access or manipulate the information you provide. As an example:

• A member of your education advisor’s team will have access to your academic information but will not have access to your interests in housing or your history with recruitment.
• A global access log keeps track of who has accessed what data, when, and by whom, ensuring accountability is maintained throughout the organization.

Performing regular security audits and monitoring

We conduct regular security assessments and audits throughout our business to identify any possible vulnerabilities in our systems. The audit consists of the following steps:

• To prevent cyber attacks, firewalls and intrusion detection systems should be tested.
• Continually evaluate our encryption protocols’ security and upgrade them as necessary to maintain a competitive edge.
• Maintaining access logs and monitoring employee activity to ensure that policies relating to internal security are adhered to.

Partnering with Trusted Third Parties

It is extremely important to us that third-party service providers who assist us with cloud storage, payment processing, or analytics follow strict data protection policies when handling our data.

• You should ensure that all third parties have signed legally binding agreements to assure the confidentiality of your information.
• Conduct regular checks to ensure that these agreements are adhered to on a routine basis and that ongoing data security is ensured.

Information Sharing

You can trust Envotancy with your personal information, which is protected by privacy and confidentiality policies. In some instances, however, we may need to share your information to provide you with the services you have requested, fulfill legal obligations, or improve our services. We share your data only for legitimate purposes and do so transparently.

These are some examples of scenarios in which your information might be shared.

Educational Institutions and Partners

As a result of our education advisory service, we may have to share certain details about your education with colleges, universities, or scholarship providers. As a result, you will be able to streamline your application process and ensure you will be eligible for financial assistance and programs. As an example:

• To complete the admissions process, transcripts, entrance exam scores, and identification documentation must be securely shared with universities.
• Institutions may need to share your contact information to schedule interviews or provide orientation.

With Employers and Recruitment Clients:

As part of our recruitment services, our company shares information about candidates with potential employers to make the hiring process as smooth as possible. The following benefits are provided to employers:

• Your skills and experience will be showcased in your resumes, cover letters, and professional profiles.
• To ensure suitability for the position, we require assessments and references, but only with your consent.

With Real Estate Stakeholders

It may be necessary for your data to be shared with a real estate agent, buyer, seller, or legal advisor as part of buying or selling a property. As an example, let’s take the following:

• For the purposes of verifying claims, legal professionals are provided with documents that prove property ownership and transaction histories.
• The disclosure of financial details such as loan arrangements or valuation reports is limited to those parties with an interest in the transaction and are directly involved in it.

For Legal and Compliance Purposes

You consent to share your data with governmental agencies or regulatory authorities to comply with applicable laws. As an example:

• Disclosure of transaction details regarding property sales may be required by tax regulations.
• Law enforcement may be given data concerning fraudulent activities or misuse of services, as needed.

Customer Rights

The Envotancy team values our clients’ privacy and gives them as much control as possible over their personal information. Our goal is to empower you to take charge of your data and to make an informed decision about how the data is used. Listed below are some of how we protect your rights and respect them:

• Right to Access

You may send us an email to obtain a detailed report regarding the personal information we hold about you. Among them are:

• Our services may require access to academic records, professional information, or property-related data.
• An account of when and why our team accessed your data.

Rectification right

It is possible to request corrections or updates to our data if you discover any inaccuracies in the data we have on file. As an example:

• To ensure seamless communication between you and your customers, you can update your contact information.
• For our recommendations to be refined, corrections can be requested to academic scores or job preferences.

Withdrawal of consent:

Any time you wish, you are able to revoke your consent to have your personal data used for a specific purpose, either temporarily or permanently.

• For example, if you decide not to pursue a particular educational application, we will cease processing the associated data.
• If you do not want our hiring services, you can delete your recruitment data.

• Right to Request Deletion:

If you wish to have your personal information deleted from our records, please contact us. We will comply with the request unless we are required by law to retain it.

• For instance, the data contained in a completed property transaction may need to be retained for tax compliance purposes.

Complaint Rights

It is possible that we or a regulatory authority mishandled your data; you have the right to file a formal complaint.

Cookies and Tracking Technologies

We at Envotancy use cookies and other tracking technologies to optimize your experience on our website and enhance your browsing experience. Cookies allow us to remember your preferences, track your usage of our website, and deliver content customized to your needs. Cookies are small files stored on your device that allow us to keep track of your preferences.

Here is a detailed explanation of what cookies are and how they are used:

Personalized User Experience

Our cookies help us keep track of your preferences across multiple sectors so we can serve you better. As an example:

• If you’re checking out educational services, it’s possible that cookies will automatically remember the universities or programs you’ve viewed so that we can suggest similar ones.
• You can personalize your recruitment experience by saving job listings and searching for jobs according to your preferences.

Performance and Analytics

We use cookies to analyze how users interact with our website, which helps us to improve its functionality. As an example, consider the following:

• We track the length of time users spend on specific pages to identify areas of interest for our audience.
• When we analyze website traffic patterns, we can allocate resources more efficiently and improve popular sections, such as real estate listings or recruitment websites.

Security and Fraud Prevention

You can rely on cookies to identify suspicious activity and ensure that the security of your interactions with the website is not compromised. As an example:

• It is necessary to track login sessions to detect attempts made by unauthorized individuals to gain access.
• The data is used to ensure that fraudulent information is not repeated during the admissions and job application processes.

Third-Party Cookies

To provide additional features and functionalities to the products and services of Envotancy, we partner with trusted third-party service providers. As an example:

• Users can gather aggregated information about website traffic and behavior using Google Analytics.
• You can share content from our website through social media plugins, enhancing interaction with the site.

Managing Cookies:

By altering your browser settings, you will be able to control the cookies you receive. It should be noted that disabling some cookies on our site may prevent you from accessing certain site features.